Feature Overview

Airfob Pro Portal provides a unified interface across web and mobile apps, ensuring a consistent user experience. This platform allows administrators to manage access control settings, monitor site usage, and configure users and devices seamlessly.


Navigating to the Feature

To access the Airfob Pro Portal, open your web browser and go to app.airfobspace.com. Upon reaching the login page, select either Global Server or EU Server based on your location.


An admin account is required for login, which must be granted by another administrator.


This article is a high level overview. Each of the topics, below, is covered in detail in separate articles.


Dashboard Overview

Upon logging in, you will see the Airfob Pro dashboard, which provides key site information:

  • Tag Status - Displays the number of users who have accessed the site today.
  • Active Users - Shows the total number of registered and activated users.
  • Devices - Indicates the number of registered devices on your site.
  • Account Credits - Displays the remaining balance of your account credits.


Clicking on any of these cards will take you to their respective sections.

Below these sections, you will find:

  • Site Usage - Allows sorting by device group, frequency (daily, weekly, monthly), or a custom date range.
  • Recent Actions - Displays activity logs for actions taken by administrators, such as logins, device updates, and user creation.


Step-by-Step Guide to Setting Up Your First Site

Setting up a new site follows a logical sequence. The process includes:

1. Adding Administrators

To invite administrators:

  1. Go to Settings > Admin.
  2. Click Invite.
  3. Enter the admin's email address and assign a role.

Administrators can manage the site, while regular users only use the Airfob Space app for access.


2. Registering Devices

To check or add registered devices:

  1. Go to Device Management > Registered Devices.
  2. If devices are missing, another admin must register them on-site using the Airfob Pro mobile app.
  3. In this section, you can delete devices, update firmware, and manage device groups.


3. Creating and Managing Doors

To add doors and assign devices:

  1. Navigate to Door Management > Registered Doors.
  2. If no doors exist, click Add a Door and provide a name and description.
  3. Assign registered devices to entry and exit points.

Here, you can also edit, delete, schedule access, and manage door groups.


4. Categorizing Doors into Groups

To organize doors into groups:

  1. Go to Door Management > Door Groups.
  2. Click Add a Door Group.
  3. Assign doors to groups like Interior, Exterior, or Trap Doors.


5. Configuring Access Rights

To manage access levels, follow these steps:

Setting Up Holiday Groups

  1. Go to Access Management > Holiday Groups.
  2. Click Add Holiday Group and name it (e.g., "US Holidays").
  3. Specify holidays when access will be restricted.

Creating Schedules

  1. Go to Access Management > Schedules.
  2. Click Add a Schedule and name it.
  3. Select active days and link holiday groups.

Defining Access Levels

  1. Go to Access Management > Access Levels.
  2. Click Add Access Level, name it, and assign door groups, individual doors, and schedules.


6. Creating User Groups and Adding Users

To create user groups:

  1. Go to User Management > User Groups.
  2. Click Add User Group and name it.

To add users:

  1. Go to User Management > Users.
  2. Click Add User and provide the user’s ID, name, email, and credential type.
  3. Assign an access level.
  4. Click Activate Card to finalize access.

You can manage users in bulk, re-issuing, suspending, or deleting them, as well as exporting data and bulk-uploading profile images.


Final Checklist

To summarize, follow these steps in order:

  1. Add administrators.
  2. Register devices.
  3. Create doors and assign devices.
  4. Organize doors into groups.
  5. Set up access rights (holidays, schedules, access levels).
  6. Create user groups and add users.

Following these steps ensures a smooth setup of your Airfob Pro site.

For more details, refer to individual video tutorials on each section.