Feature Overview

Access management in Airfob Pro allows administrators to define and enforce access rules based on location, time, and user roles. This system is built around access levels, which combine doors, schedules, and holiday groups to control user permissions.




Understanding Access Levels

Access levels define who has access, where, and when. They are composed of:

  • Doors/Door Groups - Where access is granted.
  • Schedules - When access is allowed.
  • Holiday Groups - Days when access is restricted or adjusted.

Access levels should be set up before adding users to streamline the user management process.


Setting Up Holiday Groups

Holiday groups define dates when access may be restricted.

  1. Go to Access Management > Holiday Groups.
  2. Click Add Holiday Group.
  3. Enter a name and configure holidays:
    • Fixed Date: Select a calendar date (e.g., January 1st for New Year's Day).
    • Recurring: Define flexible dates (e.g., third Monday in February).
    • Custom Range: Set a start and end time for multi-day holidays.
  4. Click Save to finalize.

Note: Holiday groups override schedules. Assign unrestricted access to users who must always have entry.


Creating Schedules

Schedules define when users can access doors.

  1. Go to Access Management > Schedules.
  2. Click Add Schedule.
  3. Enter a Name and optional description.
  4. Select operational hours (e.g., 8:00 AM - 6:00 PM) or choose All Day.
  5. Assign a Holiday Group if access should be restricted on holidays.
  6. Click Save to apply.

Important: Holiday groups override schedules. Ensure critical personnel have full access if needed.


Creating Access Levels

Access levels define user permissions based on doors, schedules, and holidays.

  1. Go to Access Management > Access Levels.
  2. Click Add Access Level.
  3. Enter a Name and optional description.
  4. Select Doors or Door Groups for access control.
  5. Assign a Schedule (or set to "Always" for unrestricted access).
  6. Click Save to finalize.


Modifying and Deleting Access Levels

To modify an existing access level:

  • Select the access level and click Edit.
  • Update door assignments, schedules, or holiday groups.
  • Click Save to apply changes.

To delete an access level:

  • Select the access level and click Delete.


Assigning Access Levels to Users

To assign an access level to existing users:

  1. Go to User Management > Users.
  2. Select one or more users.
  3. Click Set Access.
  4. Choose the appropriate access level.
  5. Click Done to confirm.


Assigning Access Levels to New Users

When adding a new user:

  1. Go to User Management > Users > Add User.
  2. Fill in user details.
  3. Click Access Level and select the appropriate access level.
  4. Click Save or Activate Card to finalize.